RFQ Search
Automatically search for and compare vendor quotes across your supplier network to find the best price and delivery.
Setup
Getting started with RFQ Search.
Connect your vendor network and configure search parameters including preferred vendors, maximum lead times, and budget targets.
How it works
From trigger to outcome.
Specify the material, component, or service you need with quantities and delivery timeline
AI searches your existing vendor network and external sources for the best available options
Collect and compare quotes on price, lead time, quality, and total cost of ownership
Highlight the best option with a recommendation rationale and risk assessment
Generate PO for the selected vendor with all terms and specifications included
Why RFQ Search
Results you can measure.
Search your entire vendor network in one step
Compare quotes on price, lead time, and quality
AI recommends best option with rationale
Convert to PO with one click
How RFQ Search works for manufacturers.
When you need to purchase a material or component, finding the best combination of price, lead time, and quality across your vendor network takes significant effort. Arzana's RFQ Search tool streamlines this by searching your entire approved vendor network — and optionally external sources — for the best available options for any given material or component. Specify what you need with quantities and delivery requirements, and the system identifies vendors that can supply it, sends quote requests, and collects responses. Quotes are compared on unit price, total cost including freight and tooling, lead time, vendor quality rating, and total cost of ownership. The AI highlights the recommended option with a clear rationale explaining why it represents the best value considering all factors, along with a risk assessment noting any concerns like long lead times, new vendor status, or capacity constraints. For repeat purchases, the system learns your preferences and can auto-route to preferred vendors, only searching more broadly when your regular suppliers cannot meet requirements. The selected quote converts to a purchase order with one click, with all specifications and terms already populated.
Explore more tools
Other tools in the Arsenal.
Quoting
Receive RFQ emails, match parts against your catalog, validate pricing, and send professional quotes automatically.
Learn more
Estimating
Train a custom AI model on your historical job costs. Generate accurate estimates that maintain target margins.
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Order Entry
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies.
Learn moreRFQ Search - Frequently asked questions
How does Arzana's RFQ Search tool work?
Automatically search for and compare vendor quotes across your supplier network to find the best price and delivery. The tool is fully customized to your specific operation, including your product catalog, pricing rules, vendor relationships, and customer requirements. It integrates directly with your existing ERP system and starts delivering results within 30 days of deployment.
How long does it take to set up RFQ Search?
Most manufacturers go live with RFQ Search within 30 days. Our forward-deployed engineers work from your facility to configure the system around your exact processes. Setup involves: Connect your vendor network and configure search parameters including preferred vendors, maximum lead times, and budget targets.
Does RFQ Search integrate with my existing ERP?
Yes. Arzana integrates with all major manufacturing ERP systems including Epicor, JobBoss, SAP, QuickBooks, NetSuite, Sage, IFS, Microsoft Dynamics, and Prophet 21. We also integrate with CRM platforms like Salesforce, HubSpot, and Zoho, and email systems including Gmail and Outlook. Custom integrations are built in under a week.
What kind of accuracy does RFQ Search achieve?
Arzana's RFQ Search tool achieves 99%+ accuracy on data processing, document extraction, and automated workflows. Every AI model is trained specifically on your data, your catalog, and your historical transactions, which means accuracy improves over time as the system learns your operation's patterns and edge cases.
Is there a guarantee on RFQ Search?
Every Arzana tool comes with a 90-day proof-of-value guarantee. If RFQ Search does not deliver measurable results for your operation within 90 days, you receive a full refund. We stand behind our technology because we deploy it in real manufacturing environments and measure real outcomes.
How much does RFQ Search cost?
Individual Arsenal tools like RFQ Search range from $2,500 to $7,000 per month depending on complexity and volume. The full Arsenal platform with all tools starts at $10,000 per month. Every engagement includes custom integrations, forward-deployed engineering support, and same-day customer service. Visit our pricing page for detailed breakdowns.
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