Order Entry
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies.
Setup
Getting started with Order Entry.
Connect your email inbox, import customer database, and configure pricing rules (volume, contract, customer-specific).
How it works
From trigger to outcome.
Receive customer email with purchase order attached
AI extracts line items, maps part numbers to your catalog, and matches the customer
Validate order against original quote — flag discrepancies or request missing info
Create sales order record in the system with all documents stored
Send order acknowledgement back to the customer
Why Order Entry
Results you can measure.
Process orders in seconds, not 15+ minutes each
Catch pricing and quantity discrepancies automatically
99%+ data entry accuracy
Orders flow directly into your ERP
How Order Entry works for manufacturers.
Manual order entry is one of the biggest bottlenecks in manufacturing offices. Every purchase order that arrives by email needs to be opened, read, cross-referenced against the original quote, entered into the ERP system line by line, and acknowledged back to the customer. For companies processing dozens or hundreds of orders per day, this consumes entire teams. Arzana's Order Entry tool reads incoming PO emails and attachments, extracts every line item, maps part numbers to your catalog, validates pricing against the original quote, and creates a complete sales order record. Discrepancies like wrong pricing, incorrect quantities, or missing part numbers are flagged immediately rather than discovered after the order ships. The system integrates directly with Epicor, JobBoss, QuickBooks, SAP, NetSuite, and other ERP platforms, eliminating the need for manual data re-entry. Manufacturers using this tool typically process orders in under 30 seconds that previously took 15 minutes or more, with fewer errors than manual entry.
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Learn moreOrder Entry - Frequently asked questions
How does Arzana's Order Entry tool work?
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies. The tool is fully customized to your specific operation, including your product catalog, pricing rules, vendor relationships, and customer requirements. It integrates directly with your existing ERP system and starts delivering results within 30 days of deployment.
How long does it take to set up Order Entry?
Most manufacturers go live with Order Entry within 30 days. Our forward-deployed engineers work from your facility to configure the system around your exact processes. Setup involves: Connect your email inbox, import customer database, and configure pricing rules (volume, contract, customer-specific).
Does Order Entry integrate with my existing ERP?
Yes. Arzana integrates with all major manufacturing ERP systems including Epicor, JobBoss, SAP, QuickBooks, NetSuite, Sage, IFS, Microsoft Dynamics, and Prophet 21. We also integrate with CRM platforms like Salesforce, HubSpot, and Zoho, and email systems including Gmail and Outlook. Custom integrations are built in under a week.
What kind of accuracy does Order Entry achieve?
Arzana's Order Entry tool achieves 99%+ accuracy on data processing, document extraction, and automated workflows. Every AI model is trained specifically on your data, your catalog, and your historical transactions, which means accuracy improves over time as the system learns your operation's patterns and edge cases.
Is there a guarantee on Order Entry?
Every Arzana tool comes with a 90-day proof-of-value guarantee. If Order Entry does not deliver measurable results for your operation within 90 days, you receive a full refund. We stand behind our technology because we deploy it in real manufacturing environments and measure real outcomes.
How much does Order Entry cost?
Individual Arsenal tools like Order Entry range from $2,500 to $7,000 per month depending on complexity and volume. The full Arsenal platform with all tools starts at $10,000 per month. Every engagement includes custom integrations, forward-deployed engineering support, and same-day customer service. Visit our pricing page for detailed breakdowns.
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