01
Finds companies that look like your best customers, enriches the contacts, and drafts the outreach to each one.
- Finds contacts at companies who buy what you sell
- Drafts the first outreach to each one
AI Office Automation for US Manufacturers
Automate your ERP.
Self-learning agents that enter orders, make quotes, process invoices, and more. Built custom based on your shop's data and tribal knowledge.
Trusted by leading industrial companies
Industries served
Tailored to your industry
Paper Converting
Packaging
Molding
Machining
Stamping
Tool and Die
Fabrication
Fasteners
Distribution
Labels
Thermoforming
Plating and Finishing
Arzana Agents
Arzana lets your team focus on growing the business
Every agent reads from and writes back to the systems you already run: your ERP, CRM, email, and shared drives. Pick the agents you need and add more on your timeline.
02
Prices incoming RFQs off your own cost model and your past jobs, and returns a complete quote with the breakdown behind it.
- Catalog parts priced against your own rules and customer pricing
- Custom work priced off a model trained on the jobs you actually produced
03
Reads prints, models, and spec sheets from RFQ emails and builds a BOM- and router-derived estimate in minutes.
- Features, tolerances, and finish callouts off the print and model
- Op-by-op routing with material and outside processing; line-by-line quote drafted for approval in under a minute
04
Reads incoming purchase orders out of the inbox, creates the sales order in your ERP, and sends the acknowledgment back.
- Incoming purchase order matched to the quote on revision, quantity, and due date
- Job released in your ERP; acknowledgment sent back
05
Watches BOM shortages and min stock, sends RFQs to your suppliers, and compares the prices and lead times that come back.
- Material and outside-processing RFQs sent to every vendor
- PO issued on price and lead time, written back into your ERP
06
Schedules the floor against machine, material and operator availability, and takes run times straight off the operator terminal.
- Operations sequenced against live work-center capacity, including setup and run time
- Resequenced as rush jobs arrive and the floor moves
07
Plans how each load fits on the truck, sequences the stops against real road distance, and generates the paperwork.
- Load packing planned against the truck
- Stops sequenced against real road distance; freight documents generated
08
Answers routine status and spec questions from live order data and your SOPs, and escalates what it cannot handle.
- Looks up live order, shipping, and spec data
- Escalates what it cannot handle to your team
09
Invoices customers on their terms and follows up on late invoices.
- Invoices sent on customer terms
- Reminders sent to bring DSO down
10
Three-way matches vendor invoices before payment, then GL codes each one and writes it back to your ERP.
- Vendor invoices 3-way matched to the PO and receipt, GL coded
- Posted to your ERP when the match is clean
11
Answers questions about your own data in plain English and builds the report.
- Revenue, downtime, production time, and material prices, from the ERP and your spreadsheets
- Sources named so the number can be traced back
What a job looks like
01
Intake
Links into your email to read incoming RFQs, POs, and invoices. For scheduling, purchasing, and logistics, Arzana reads your live ERP records to see what jobs need scheduling, material, or shipping.
02
Reasoning
Follows your business rules, flags missing/invalid inputs, looks at historical examples, and generates a draft output ready for your review.
03
Review
Adjust Arzana's outputs, address missing or low-confidence fields, and send emails or query your ERP data straight from the app.
04
Send
Push data to your ERP, send custom-formatted documents back to customers, and provide feedback to Arzana for it to learn from any adjustments you made.
What sets Arzana apart
01
Messy data
Takes two years of quotes, jobs, and POs in whatever shape they are in, cleans them, and builds on them. Your team does not prep a spreadsheet first.
02
Continuous learning
Type the rule change you want and the agent updates itself. Every correction your team makes is logged, and the patterns across them become new rules.
03
Security
Runs foundation models inside a dedicated environment per customer, built for ITAR and CMMC. AWS GovCloud available for plants that handle CUI.
Our Vision
William Alexander
CEO & Co-Founder
“Robotics transformed the shop floor by automating repetitive jobs. Arzana does the same for the industrial office, automating mundane tasks so your team can focus on customers and growing revenue.”
We're building more than software. Alongside manufacturers across the United States, we're setting a new standard for how industrial offices operate. A future where AI complements human expertise, where teams work with confidence and efficiency, and where every employee has the freedom to focus on what actually grows the business.
Built on your floor
Built on your floor. Data hosted in a secure environment. Arzana keeps you on frontier models, with continuous agent retraining.
8x
faster quote turnaround than a manual desk
>95%
of incoming orders entered touchless
30 to 60
days to go live
ITAR and CMMC
Built for ITAR and CMMC environments. Hosting in AWS GovCloud is available for plants that handle CUI.
Data is never shared
Each customer gets a dedicated environment. Your data is never used to train anything for anyone else.
Runs on your ERP
Agents write back into the ERP, email, and document formats you already use. We build the integration.
Integrates with
ERP
CRM
...and more. We build custom integrations at no additional cost.
“Arzana makes it so our salespeople can generate and send quotes with one click, instead of taking 15 minutes to sort through inventory lists and type up the quote document.”
Trent Duerr
President & CEO, Milltown Paper