Purchasing
Auto-generate RFQs, discover and qualify new vendors, and compare quotes across your supplier network to find the best price and delivery.
How it works
From trigger to outcome.
An upcoming job triggers a material check, Arzana flags shortages automatically.
6061-T6-PLT-0.5
Alum Plate 0.500"
12
SHT
303-SS-RND-0.75
SS Round Bar 0.750"
20
BAR
6061-T6-PLT-0.25
Alum Plate 0.250"
8
SHT
4140-STL-RND-1.0
Steel Round 1.000"
6
BAR
6061-T6-PLT-0.5 below reorder point
Need 12, only 3 on hand, shortage of 9
Setup
Live in 120 days.
Initial data dump for model training
Import your vendor list, approved vendor matrix, and BOM templates. Configure preferred suppliers, qualification criteria, and approval thresholds.
30 days of development
Our engineers configure and train Purchasing against your data, workflows, and integrations.
60 days of beta testing
Run alongside your current process. We tune accuracy, catch edge cases, and adjust thresholds until outputs match or exceed your team's standards.
30 days of rollout and training
Flip the switch across your office. We train your team, hand off playbooks, and stand by for same-day support.
120 days total from initiation to go-live
No multi-year implementation. Four months from kickoff to a fully deployed, measured result.
Why Purchasing
Results you can measure.
Auto-generate RFQs from BOMs or requisitions
Discover new vendors across 10+ supplier databases
Normalize and compare bids side-by-side
Convert winning quotes to POs with one click
Explore more tools
Other Arzana Agents.
Quoting
Receive RFQ emails, match parts against your catalog, validate pricing, and send professional quotes automatically.
Learn more
Estimating
Train a custom AI model on your historical job costs. Generate accurate estimates that maintain target margins.
Learn more
Order Entry
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies.
Learn morePurchasing, frequently asked questions
How does Arzana's Purchasing tool work?
Auto-generate RFQs, discover and qualify new vendors, and compare quotes across your supplier network to find the best price and delivery. The tool is fully customized to your specific operation, including your product catalog, pricing rules, vendor relationships, and customer requirements. It integrates directly with your existing ERP system and starts delivering results within 120 days of initiation.
How long does it take to set up Purchasing?
Live in 120 days. Our forward-deployed engineers work from your facility to configure the system around your exact processes. Setup begins with: Import your vendor list, approved vendor matrix, and BOM templates. Configure preferred suppliers, qualification criteria, and approval thresholds.
Does Purchasing integrate with my existing ERP?
Yes. Arzana integrates with all major manufacturing ERP systems including Epicor, JobBoss, SAP, QuickBooks, NetSuite, Sage, IFS, Microsoft Dynamics, and Prophet 21. We also integrate with CRM platforms like Salesforce, HubSpot, and Zoho, and email systems including Gmail and Outlook. We build custom integrations at no additional cost.
What kind of accuracy does Purchasing achieve?
Arzana's Purchasing tool achieves 99%+ accuracy on data processing, document extraction, and automated workflows. Every AI model is trained specifically on your data, your catalog, and your historical transactions, which means accuracy improves over time as the system learns your operation's patterns and edge cases.
Ready to automate your office?
Discover how Arzana can put time back in your hands for what matters most.