Generate New RFQ
Auto-generate RFQs from BOMs or requisitions, send to qualified vendors, and compare bids side-by-side.
Setup
Getting started with Generate New RFQ.
Import your bill of materials templates, vendor qualification criteria, and preferred supplier lists. Configure RFQ templates and response deadlines.
How it works
From trigger to outcome.
Upload BOM or requisition with material specifications and quantities needed
AI identifies qualified vendors from your approved supplier matrix for each line item
Generate and send RFQ packages to selected vendors with specifications and delivery requirements
Collect vendor responses, normalize pricing, and present side-by-side comparison
Select winning bids and auto-generate purchase orders for approved vendors
Why Generate New RFQ
Results you can measure.
Auto-generate RFQs from BOMs or requisitions
Send to pre-qualified vendors automatically
Normalize and compare bids side-by-side
Convert winning bids to POs instantly
How Generate New RFQ works for manufacturers.
Generating and managing requests for quotation is one of the most time-intensive purchasing activities in manufacturing. For every job or project, purchasing teams need to identify what materials are needed, find qualified vendors for each item, prepare and send RFQ packages, collect responses, normalize pricing for comparison, and select the best bids. Arzana's Generate RFQ tool automates this entire workflow. Upload a bill of materials or material requisition, and the AI identifies qualified vendors from your approved supplier matrix for each line item based on material type, certifications, past performance, and geographic preference. RFQ packages are generated with your standard templates including specifications, quantities, delivery requirements, and response deadlines, then sent to selected vendors automatically. As responses come in, the system normalizes pricing — accounting for different unit measures, minimum order quantities, and freight terms — and presents a clear side-by-side comparison. Your purchasing team reviews the comparison, selects winning bids, and purchase orders are generated automatically. The entire cycle that previously took days of manual effort completes in hours.
Explore more tools
Other tools in the Arsenal.
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Receive RFQ emails, match parts against your catalog, validate pricing, and send professional quotes automatically.
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Estimating
Train a custom AI model on your historical job costs. Generate accurate estimates that maintain target margins.
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Order Entry
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies.
Learn moreGenerate New RFQ - Frequently asked questions
How does Arzana's Generate New RFQ tool work?
Auto-generate RFQs from BOMs or requisitions, send to qualified vendors, and compare bids side-by-side. The tool is fully customized to your specific operation, including your product catalog, pricing rules, vendor relationships, and customer requirements. It integrates directly with your existing ERP system and starts delivering results within 30 days of deployment.
How long does it take to set up Generate New RFQ?
Most manufacturers go live with Generate New RFQ within 30 days. Our forward-deployed engineers work from your facility to configure the system around your exact processes. Setup involves: Import your bill of materials templates, vendor qualification criteria, and preferred supplier lists. Configure RFQ templates and response deadlines.
Does Generate New RFQ integrate with my existing ERP?
Yes. Arzana integrates with all major manufacturing ERP systems including Epicor, JobBoss, SAP, QuickBooks, NetSuite, Sage, IFS, Microsoft Dynamics, and Prophet 21. We also integrate with CRM platforms like Salesforce, HubSpot, and Zoho, and email systems including Gmail and Outlook. Custom integrations are built in under a week.
What kind of accuracy does Generate New RFQ achieve?
Arzana's Generate New RFQ tool achieves 99%+ accuracy on data processing, document extraction, and automated workflows. Every AI model is trained specifically on your data, your catalog, and your historical transactions, which means accuracy improves over time as the system learns your operation's patterns and edge cases.
Is there a guarantee on Generate New RFQ?
Every Arzana tool comes with a 90-day proof-of-value guarantee. If Generate New RFQ does not deliver measurable results for your operation within 90 days, you receive a full refund. We stand behind our technology because we deploy it in real manufacturing environments and measure real outcomes.
How much does Generate New RFQ cost?
Individual Arsenal tools like Generate New RFQ range from $2,500 to $7,000 per month depending on complexity and volume. The full Arsenal platform with all tools starts at $10,000 per month. Every engagement includes custom integrations, forward-deployed engineering support, and same-day customer service. Visit our pricing page for detailed breakdowns.
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