AP 3-Way Match

How AP 3-Way Match works for manufacturers.

Accounts payable in manufacturing involves matching vendor invoices against purchase orders and receiving records — the classic three-way match. When done manually, AP clerks spend hours cross-referencing documents, checking quantities received versus quantities billed, and verifying unit prices match the agreed terms. Arzana's AP 3-Way Match tool automates this entire process. When a vendor invoice arrives via email or portal, the AI extracts every line item and matches it against the corresponding purchase order and receiving record. Invoices that match cleanly on quantity, price, and terms are auto-approved for payment. Discrepancies are flagged with specific variance details — overbilled quantities, price differences, items received but not yet invoiced — so your AP team only reviews exceptions rather than every invoice. The system tracks payment schedules, early payment discounts, and vendor payment performance over time. For manufacturers processing hundreds of vendor invoices per month, this reduces AP processing time by 80% or more while catching billing errors that manual review frequently misses.